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 1. What types of events can be held at the Museum?
The Museum hosts all types of events including, but not limited to: dinners, receptions, meetings, performances, weddings, galas, award ceremonies, presentations, film shoots, product launches, shareholder meetings, webcasts, teleconferencing, etc.
2. What is your pricing structure?
Although we do have base fees, each event is unique and thus we customize our usage fees based on the specific function space(s) being utilized and the amount of time needed. Please contact an Account Manager to discuss your needs. We do offer not-for-profit discounts on our usage fees.
3. Why do you have approved partners for specific services?
To ensure the success of your event, The Field Museum has partnered with exclusive caterers, floral/décor providers, a lighting and audiovisual provider and other service providers, who are all trained in the policies and procedures of the Museum. All of our partners are fully licensed by the city and state and have provided certificates of insurance. Each partner is completely invested in creating the best event for the client and Museum.
4. When can events begin at the Museum?
The Museum is open to the public everyday from 9:00 am-5:00pm. Depending on the event space, we can begin evening events as early as 6:00 pm with set-up on the floor beginning at 3:00 pm. Some of our event spaces are available during the day including our meeting facilities like James Simpson Theatre. Please contact an Account Manager to discuss your specific needs.
5. Can my organization be the only one in the Museum during my event?
Yes, we do offer full Museum usage based on needs and availability. You should talk to an Account Manager about this option. Please keep in mind that The Field Museum often has events occurring simultaneously on any given evening and takes all the necessary steps to keep each event private including separate entrances, security and support staff.
6. Can I bring in my own entertainment?
Yes, but The Field Museum does reserves the right to approve or disapprove any entertainment offered at a special event to ensure that the nature of the gathering is consistent with The Field Museum’s mission. We also require all entertainment to supply us with proof of liability insurance. The name and type of entertainment must be provided to the Special Events Account Manager two weeks in advance of the event. The Museum prohibits any form of gambling activity, firearms, live animals, Fog and smoke.
7. Do you offer any packaged event options for groups?
Special Events customizes each event based on the client’s needs. For clients looking for a more packaged option, our Group Sales department offers an After Hours experience that includes private viewing of an exhibition and cocktail reception. This experience works well for groups of 50 or more guests. Menus have been created to specifically compliment the chosen exhibition. Events can be enhanced with the addition of exhibition docents to interact with guests, audio-tours or premium bar upgrades. For more information on the After Hours experience please contact the Group Sales department at 312-665-7300. For information on group visits during regular Museum hours, please access the Groups Sales webpage.
8. Can you tell me what the revenue you generate goes to?
The Field Museum is a registered 501 (c) 3 not-for-profit organization. Each revenue dollar from a special event is used to continue the work of The Field Museum, including research, education and exhibition development. The Field Museum is active in 94 countries and is continually expanding the collections and bringing exciting exhibitions to the community. We are also housed in a beautiful neo-classical building that is over 85 years old and requires continuous maintenance and upgrades to better accommodate our guests, collections and staff.
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